GOVERNMENT OF ANDHRA PRADESH

GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

VITAL STATISTICS – REVAMPED SYTEM OF REGISTRATION OF BIRTHS AND DEATHS – THE ANDHRA PRADESH REGISTRATION OF BRITHS AND DEATHS RULES, 1999 – TO BE IMPLEMENTED FROM 1-1-2000.

( G.O.Ms.No.655, Health, Medical & Family Welfare (N.1) Department, dated:29^th December, 1999.)

IN EXERCISE OF THE POWERS CONFERRED BY SECTION 30 OF THE REGISTRATION OF BIRTHS AND DEATHS ACT 1969 (N.18 OF 1969) THE GOVERNOR OF ANDHRA PRADESH WITH THE APPROVAL OF THE CENTRAL GOVERNMENT HEREBY, MAKES THE FOLLOWING RULES NAMELY.

ANDHRA PRADESH REGISTRATION OF BIRTHS AND DEATHS RULES, 1999.

1. Short title --- (1) These rules may be called Andhra Pradesh Registration of Births and Deaths Rules 1999.

(2) They shall come into force with effect from 01-01-2000 through notification in the A.P., Gazette.

(3) These rules will replace the A.P. Registration of Births and Deaths Rules 1977 and all its subsequent amendments notified from time to time.

2. Definitions ---In these rules, unless the context otherwise requires.

(a) “Act” means the registration of Births and Deaths Act, 1969

(b) “ Form” means a form appended to these rules, and

3. Period of gestation ---The period of gestation for the purpose of clause (g) of sub-section (1) of section 2 shall be twenty – eight weeks.

4. (a) Submission of report under section 4(4) –The report under sub-section (4) of section 4 shall be prepared in the prescribed format appended to these rules and shall be submitted along with the statistical report referred to in sub-section (2) of section 19, to the State Government, by the Chief Registrar for every year by the 31^st July of the year following the year to which the report relates.

(b) Registrars office arrangements during his absence

(1) The office of the Registrar may be in his place of residence or business or such other place as may be designated by him.

(2) If , for any reason, the Registrar is absent during the hours referred to in sub-section (4) of section 7, he shall authorize another person to receive information in Form 1, Form 2, and Form(3)

(3) In case the Sub-Registrar in a Municipality or Municipal Corporation or Cantonment or Industrial Project area is unable to attend to his duties for more than 2 days on account of illness or other urgent causes he shall report the fact to the Registrar who shall at once makes temporary arrangements for the performance of the duties of the Sub-Registrar. Any person thus temporarily appointed shall have all powers and perform all the duties of Sub-Registrar appointed under section 7.

(4) In case the Registrar in any other area is unable to attend to his duties for more than two days on account of illness or other urgent cause, he shall repot the fact to the nearest MRO in case of the VAO and to DPO in case of Executive Officer of the panchayat and that officer shall at once make temporary arrangements for the performance of the duties of the Registrar. Any person thus temporarily appointed shall have all power and perform all the duties of the Registrar appointed under section 7.

5. Form, etc For giving information of births and deaths under sections 8 & 9---

(1) The information required to be given to the Registrar under section 8 or section 9 as the case may be, shall be in form Nos. 1,2 & 3 for the registration of a birth, death and still birth respectively, hereinafter to be collectively called the reporting forms. Information if given orally, shall be entered by the Registrar in the appropriate reporting forms and the signature/thumb impression of the informant obtained.

(2) The part of the reporting forms containing legal information shall be called the “Legal Part” and the part containing statistical information shall be called the “Statistical Part”

(3) The information referred to in sub-rule (1) shall be given within twenty one days from the date of birth, death and still birth in rural and urban areas.

6. Birth or Death in a Vehicle----

(1) In respect of a birth or death in a moving vehicle, the person in charge of the vehicle shall give or cause to be given the information under sub-section (1) of section 8 at the first place of halt.

Explanation--- For the purpose of this rule the term “Vehicle” means conveyance of any kind used on land, air or water and includes an aircraft, a boat, a ship a railway carriage, a motor car, a motor-cycle, a cart, a Tonga and a rickshaw.

(2) In the case of deaths (not falling under clauses (a) to (e) of sub-section (1) of section 8 in which an inquest is held, the officer who conducts the inquest shall give or cause to be given the information under sub-section (1) of section 8.

7. Form of certificate under section 10(3)---

The certificate as to the cause of death required under –section (3) of section 10 shall be issued in Form No.4 or 4A in respect of Institutional, and non-Institutional deaths respectively and the Registrar shall, after making necessary entries in the register of deaths forward al such certificates to the Chief Registrar or the officer specified by him in his behalf by the 10^th of the month immediately following the month to which the certificates relate.

8. Extract of registration entries to be given under section 12----

(1) The Extracts of particulars from the register relating to births or deaths to be given to an informant under section 12 shall be in Form No.5 or Form No.6 as the case may be

(2) In the case of domiciliary events of births and deaths referred to in clause (a) of sub-section (1) of section 8 which are reported direct to the Registrar of births and deaths, the head of the house or house hold as the case may be, or, in his absence, the nearest relative of the head present in the house may collect the extract of birth or death from the Registrar within thirty days of its reporting.

(3) In the case of domiciliary events of births and deaths referred to in clause (a) of sub-section of (1) of section 8 which are ported by persons specified by the State Government under sub-section (2) of the said section, the person so specified shall transmit the extracts received from the Registrar of births and deaths to the concerned head of the house or household as the case may be or in his absence, the nearest relative of the head present in the house within thirty days of its issue by the Registrar.

(4) In the case of institutional events of births and deaths referred to in clauses (b) to (e) of sub-section (1) of section 8, the nearest relative of the new born or deceased may collect the extract from the officer or person in charge of the institution concerned within thirty days of the occurrence of the event of birth or death.

(5) If the extract of birth or death is not collected by the concerned person as referred to in sub-rules (2) to (4) within the period stipulated therein, the Registrar or the officer or person in charge of the concerned institution as referred to in sub-rule (4) shall transmit the same to the concerned Family by post within fifteen days for the expiry of the aforesaid period.

9. Authority for delayed registration and fee payable therefore under section 13----

(1) Any birth or death of which information is given to the Registrar after the expiry of the period specified in rule 5(3), but within thirty days of its occurrence, shall be registered on payment of a late fee of rupee two.

(2) Any birth or death of which information is given to the Registrar after thirty days but within one year of its occurrence, shall be registered only with the written permission of the officer prescribed in this behalf and on payment of a late fee of rupees five.

In rural areas the Mandal Revenue Officer, in other areas the concerned Registrar will permit Registration of Births and Deaths after 30 days and below one year.

(3) Any birth or death which has not been registered within one year of its occurrence, shall be registered only on an order of a Magistrate of the first class (RDO & above rank) or a Presidency Magistrate and on payment of late fee of rupees ten.

10. Period for the purpose of section 14---

(1) Where the birth of any child had been registered without a name, the guardian of such child shall, within 12 months from the date of registration of the birth of child, give information regarding the name of the child to the registrar either orally or in writing.

Provided that if the information is given after the aforesaid period of 12 months but within a period of 15 years, which shall be reckoned.

(i) In case where the registration has been made prior to the date of commencement of the registration of Births and Deaths(amendment) rules, 1984 from such date, or

(ii) In case where the registration is made after the date of commencement of the registration of births and deaths (amendment) rules 1984 from the date of such registration subject to the provision of sub-section(4) of section 23.

The Registrar shall:

(a) If the register is in his possession forthwith enter the name in the relevant column of the concerned form in the birth register on payment of a late fee of rupees five.

(b) If the register is not in his possession and if the information is given orally, make a report giving necessary particulars, and if the information is given in writing, forward the same to the officer specified by the state government in this behalf for making the necessary entry on payment of a late fee of rupees five.

(2) The parents or the guardian, as the case may be, shall also present to the registrar the copy of the extract given to him under section 12 or a certified extract issued to him under section 17 and on such presentation the Registrar shall make the necessary endorsement relating to the name of the child or take action as laid down in clause (b) of the proviso to sub-rule(1).

11. Correction or cancellation of entry in the register of births and deaths----

(1) If it is reported to the Registrar that a clerical or formal error has been made in the register or if such error is otherwise noticed by him and if the register is in his possession, the Registrar shall enquire into the matter and if he is satisfied that any such error has been made, he shall correct the error by correcting or canceling the entry as provided in section 15 and shall send an extract of the entry showing the error and how it has been corrected to the Chief Registrar.

(2) In the case referred to in sub rule(1) if the register is not in his possession, the Registrar in rural areas shall make a report to the MRO and call for the relevant register and after enquiring into the matter, if he is satisfied that any such error has been made, make the necessary correction and shall send an extract of the entry showing the error and how it has been corrected to the Chief Registrar though the concerned MRO.

(3) Any such correction as mentioned in sub-rule (2) shall be countersigned by MRO In the areas when the register is received from the VAO and by the concerned Registrar in other areas.

(4) IF any person asserts that any entry in the register of births and deaths is erroneous in substance, the Registrar may correct the entry in the manner prescribed under section 15 upon production by that person a declaration setting forth nature of the error and true facts of the case made by two credible persons having knowledge of the facts of the case.

(5) Notwithstanding any thing contained in sub rule (1) and sub rule 4 the Registrar shall make report of any correction of the kind referred to therein giving necessary details to the Chief Registrar.

(6) If it is proved to the satisfaction of the Registrar that any entry in the register of Births and Deaths has been fraudulently or improperly made, he shall make a report giving necessary details to the officer authorized by the chief registrar by general or special order in this behalf under section 25 and on hearing from him take necessary action in the matter.

(7) In every case in which an entry is corrected or cancelled under this rule, intimation thereof should be sent to the permanent address of the person who has given information under section 8 or section 9.

12. Form of register under section 16---

The legal part of the Forms No. 1,2 and 3 shall constitute the birth register, death register and still birth register (Form Nos. 7,8 and 9 ) respectively.

13. Fees and postal charges payable under section 17---

(1) The Fees payable for a search to be made, an extract or a non-availability certificate to be issued under section 17, shall be as follows:

(a) Search for a single entry in the first year Rs:

For which the search is made: 2.00/-

(b) For every additional year for which the

Search is continued 2.00/-

( C)For granting extract relating to each

Birth and deaths 5.00/-

(d) For granting non-availability certificate

Of Births and Deaths 2.00/-

(2) Any such extract in regard to a birth or death shall be issued by the MRO in case of villages where VAO is the Births and Deaths Registrar and by the concerned Registrar in other areas in Form No.5 or 6 as the case may be, and shall be certified in the manner provided for section 76 of the Indian Evidence, Act, 1872 (1 of 1872).

(3) IF any particular event of Birth and Death is not found registered the Registrar shall issue a non-availability certificate in Form No.10.

(4) Any such extracts or non-availability certificate may be furnished to the persons asking for it or sent to him by post on payment of the postal charges therefor.

(5) The fees payable for the purpose shall be credited as follows:

(a) In a Municipality or Municipal corporation or cantonment or Project Township or Industrial Township.	To the Municipality or Municipal Corporation or Cantonment or Project Township or Industrial Township funds respectively.
(b) In a Gram Panchayat Constituted under the A.P. gram pachayat act, 1964 where the Executive Authority gives and certifies extract under section 17 of the act.	To the Gram Panchayat Funds.
(C) In other areas.	To State Govt. Funds (ie) to the head of Account “065-other Administrative Services – C. Other services – M.H.55 – Other receipt S.H (02) Registrar General of Births, Deaths and Marriages.

(6) All fees payable under the act may be paid in such, or by money order or postal order.

14. Interval and forms of periodical returns under section 19 (1)

(1) Every Registrar shall after completing the process of registration, send all the statistical parts of the reporting form relating to each month along with a summary monthly report in Form No. 11 for births, Form No. 12 for deaths and Form No.13 for still births to the Chief Registrar or the officer specified by him on or before the 5^th of the following month.

(2) The officer so specified shall forward all such statistical parts of the reporting forms received by him to the Chief Registrar not later than the 10^th of the month.

15. Statistical report under section 19(2)—

The statistical report under sub-section (2) of section 19 shall contain the tables in the prescribed formats appended to these rules and shall be compiled for each year before the 31^st July of the year immediately following and shall be published as soon as may be thereafter but in any case not later than five months from that date.

16. Conditions for compounding offences---

(1) Any offence punishable under section 23 may, either before or after the institutions of criminal proceedings under this Act, be compounded by an officer authorized by the Chief Registrar by a general or special order in this behalf, if the officer so authorized is satisfied that the offence was committed through inadvertence or oversight or for the first time.

17. Registers and oather records under section 30(2) (K)---

(1) The birth register, death register and still birth register shall be permanent records and shall not be destroyed.

(2) The court orders and orders of the specified authorities granting permission for delayed registration received under section 13 by the Registrar shall form an integral part of the birth register, death register and still birth register and shall not be destroyed.

(3) The certificate as to the cause of death furnished under sub-section (3) of the section 10 shall be retained for a period of at least 5 years by the Chief Registrar or the officer specified by him in this behalf.

(4) Every birth register, death register and still birth register shall be retained by the Registrar in his office for a period of twelve months after the end of the calendar year to which it relates and such register shall thereafter be transferred for safe custody to the officer specified below.

Local Area

Designation of officers responsible for safe custody of all birth and deaths registers and relevant documents.

a. Any Municipality / Municipal corporation /Cantonment / Industrial project township / Panchayat

The concerned Registrar of Births and Deaths

b. Any other area

The MRO having jurisdiction over the area

(In case of all Births and Deaths registers already transferred to Registration Department in Andhra area the concerned sub registrar of Assurance will continue to be the officer responsible for the safe custody of such old Registers)

18.Inspection of register and other records under section 18:

The Inspecting officers shall use Form No.14 for inspection of registration centers.

FORMAT OF THE REPORT ON THE WORKING OF THE ACT

(See Rule 4)

1. Brief description of the State, its boundaries and revenue districts.

2. Changes in Administrative Areas.

3. Explanation about the differences in Areas.

4. Changes in Registration Area – Extension.

5. Administrative set up of the registration machinery at various levels.

6. General response of the public towards this Act.

7. Notification of Births and Deaths

8. Progress in the medical certification of cause of death.

9. Maintenance of Records.

10. Search of Births and Deaths register for issue of certificates.

11. Delayed registration.

12. Prosecutions and compounding of offences.

13. Difficulties encountered in implementation of the Act.

i. Administrative.

ii. Others.

14. Orders and Instructions issued under the Act.

15. General remarks.

GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

Medical & Health Services – Vital Statistics – Enforcement of Registration of births & Deaths Act, 1969 – Appointment of the Commissioner, Greater Hyderabad Municipal corporation as District Registrar of Births & Deaths for local area of Greater Hyderabad Municipal Corporation – Orders – Issued.

HEALTH MEDICAL AND FAMILY WELFARE (D1) DEPARTMENT

G.O.Ms.No.329 Dated:1^st October, 2007

Read the following:-

1.G.O.Ms.No.26, HM&FW (D1) Dept. Dt.12-01-2000.

2. G.O.Ms.No.97m HM&FW (D1) Dept. Dt. 01-02-2006.

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O R D E R:

In continuation of the orders issued in the Government Orders first and second read above, the Government after careful examination of the proposal of the Chief Registrar of Births & Deaths and Director of Health, Andhra Pradesh, Hyderabad hereby issued following notification for publication in the next extraordinary issue of Andhra Pradesh Gazette.

NOTIFICATION

“In exercise of the power conferred by sub-section (1) of section-7 of the Registration of Births and Deaths Act. 1969 (Central Act No.18 of 1969) the Governor of Andhra Pradesh hereby issues the following order:

1. The Commissioner, Greater Hyderabad Municipal Corporation shall act as District Registrar of Births and Deaths (Under section 6 of the Registration of Births and Deaths Act 1969).

2. The Chief Medical Officer of Health, Greater Hyderabad Municipal Corporation shall be appointed as Principal Registrar of Births and Deaths for the entire Greater Hyderabad Municipal Corporation area as supervising coordinating and monitoring authority.

3. The Assistant Medical Officer of Health, of the circle / the Deputy Commissioner of the circles where there is no post of Assistant Medical Officer of Health in Greater Hyderabad Municipal Corporation shall be appointed as Registrars of Births and Deaths for their respective circles.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF AHDHRA PRADESH)

P.K.AGARWAL

PRINCIPAL SECRETARY TO GOVERNMENT

To:

The Commissioner, Printing, Stationary & Stores Purchase, Hyderabad

(with a request to publish the Notification and to furnish 100 copies )

The Chief Registrar of Births & Deaths and Director of Health, AP, Hyderabad

The Commissioner, Greater Hyderabad Municipal Corporation, Hyderabad.

The Registrar, Births & Deaths, Government of India, Ramkot, Hyderabad.

Copy to:

The District Collector, Hyderabad.

The District Medical & Health Officer, Hyderabad.

P.S. to Minister (Health & FW)

The MA&UD (F) Department.

GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

MEDICAL & HEALTH – VITAL STATISTICS – Reconstitution of Inter departmental Co-ordination committee on Vital Statistics at District Level, Mandal Level and Municipal Areas Levels – Orders – Issued.

HEALTH MEDICAL AND FAMILY WELFARE (N1) DEPARTMENT

G.O.Ms.No.70 Dated:15.02.2000

Read the following:-

1. G.O.Ms.No.588, HM&FW (N1) Dept. Dt.5-12-1998.

2. DH.Lr.No.2058/VS/F2/99, Dated:31.12.1999.

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ORDER:

In the G.O read above orders were issued for constitution of Inter Department Co-ordination Committee on Vital Statistics at District level and Mandal Levels to review the District wise and Mandal wise progress of Registration of Births and Deaths.

2. Consequent on issue of re-organization orders vide G.O.Ms. No. 26 Health, Medical and Family Welfare (Ni) Department, dt.12-1-2000 for appointment of Chief Registrar and other officers for Registration of Births and Deaths and as per the decision taken in the Inter Department Co-ordination Committee Meeting held on 6-11-1999 in the Chambers of Secretary Health Medical and family Welfare Department, orders are hereby issued to re-constitute the Inter Departmental Co-ordination Committee on Vital Statistics at District, Mandal and Municipal Corporation levels as follows:-

I. District Level Inter Departmental Co-ordination Committee on Vital Statistics:-

1. District Revenue Officer - Chairman

2. District Medical and Health Officer and

District Registrar of Births and Deaths. - Convener

3. District Panchayt Officer - Member

4. District Woman and Child Welfare Officer. - Member

5. Municipal Health Officer / Commissioner

Of Municipalities in the District - Member

6. Chief Planning Officer. - Member

2. Mandal Level Inter Departmental Co-ordination Committee on Vital Statistics.

1. Mandal Revenue Officer - Chairman-cum-Convener

2. Executive Officers of Notified Gram Panchyats - Members

3. Village Administrative Officers - Members

3. Municipal Corporation Level Inter Departmental Co-ordination Committee on vital statistics:

1. Municipal Commissioner - Chairman

2. Municipal Health Officer - Member-Convener

3. Representative of District Collector - Member.

4. The District Level Committee should meet on monthly basis to:-

1. Review the progress of Registration and reporting of events by notified panchayats and Municipalities.

2. Take steps for 100% collection of returns from the Mandal Revenue Officers.

3. Suggest action on chronic defaulters not submitting the returns.

4. Review the steps taken by the Mandal Revenue Officers to achieve 100% registration of Births and Deaths.

5. The Mandal Level Committees should meet once in a month to:-

1. Review Village-wise progress of notification of Births and Deaths during the previous month by Para medical staff, Anganwadi workers to village Administrative Officers.

2. Review number of births and deaths registered by the village Administrative Officers Village-wise.

3. Identify the Villages of low registration and steps taken for improvement of registration.

4. Review the progress of collection of monthly returns from the village Administrative Officers for onward transmission to the Chief Registrar and take steps for collection of 100% returns from the village Administrative Officers.

5. The Municipal Corporation level Committee should meet on monthly basis to review the progress of registration and reporting on events.

6. The above committee should meet as per the above schedules and send the proceedings of the meeting to the Chief Registrar of Births and Deaths and Director of Health, Andhra Pradesh, Hyderabad, every month without fail.

7. The Chief Registrar of Births and Deaths and Director of Health is requested to take further action in the matter.

(BY ORDER IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

RACHEL CHATTERJEE

SECRETARY TO GOVERNMENT

GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

Health Medical & Family Welfare – Vital Statistics- Enforcement of Registration of Births and Deaths Act 1969 (Act. No. 18 of 1969) Appointment of Chief Registrar and others officers-Orders – Issued.

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HEALTH MEDICAL & FAMILY WELFARE (N1) DEPARTMENT

G.O.Ms.No. 26 Dated: 12-1-2000.

Read the following:-

1. G.O.Ms. No: 444, HM & FW(N1), Dept., Dt:8.11.96

2. D.H.Lr.No:6776/VS/F2/99, Dt:24.05.99.

3. RGI Lr.No:6/4/97-VS(CRS), Dt:7.9.99

4. D.H. Lr.No:6776/VS/F2/99, Dt: 30.9.99.

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ORDER:

In accordance with the decision taken during the meeting held on 28.04.99 and in view of the suggestions of Registrar General of India in the reference 3^rd read above the following draft notification shall be substituted in place of notification issued in the G.O. 1^st read above and shall be published in Andhra Pradesh Gazette.

DRAFT NOTIFICATION – I

In exercise of the powers conferred by Sub-section (1) of Section 4 of the Registration of Births and Deaths Act, 1969 (central Act No. 18 of 1969) the Governor of Andhra Pradesh here by appoints the Director of Health as Chief Registrar of Births and Deaths for the State of Andhra Pradesh.

DRAFT NOTIFICATION – II

In exercise of the powers conferred by Sub- Section (2) of Section 4 of the Registration of Births and Deaths Act, 1969 (Central Act No.18 of 1969) the Governor of Andhra Pradesh here by appoints.

The Additional Director of Medical and Health Services (Communicable Diseases), the Deputy Commissioner of Panchayat Raj in the office of the Commissioner of Panchayat Raj, Hyderabad and the Commissioner and Director of Municipal Administration, Andhra Pradesh, Hyderabad as the Additional Chief Registrars of Births and Deaths for the state of Andhra Pradesh.

The Regional Director of Medical and Health Services of each zone as Additional Chief Registrar of Births and Deaths and the Deputy Director (Statistics) in the office of the Regional Director of Medical and Health Services and Additional Deputy Chief Registrar of Births and Deaths for their respective Zones.

The Deputy Director of Medical and Health Services (Statistics) in the office of the Director of Health as the Deputy Chief Registrar of Births and Deaths for the State of Andhra Pradesh.

DRAFT NOTIFICATION – III

In exercise of the powers conferred by the Sub-Section (1) of Section 6 of the Registration of Births and Deaths Act, 1969 (Central Act No: 18 of 1969) the Governor of Andhra Pradesh here by appoints.

a. The District Medical and Health Officer of each district as District Registrar of Births and Deaths for the district.

b. The District Revenue Officer of each district as the Additional District Registrar of Births and Deaths and Deaths (Rural).

c. The Commissioner of the Municipal Corporations of Hyderabad, Visakhapatnam, Vijayawada, Kurnool, Guntur, Warangal, and Rajahmundray as the Additional District Registrars of Births and Deaths (Urban).

d. The District Panchayat Officer each District as the Additional District Registrar of Births and Deaths.

DRAFT NOTIFICATION – IV

In exercise of the powers conferred by Sub-section (1) of section 7 of the Registration of Births and Deaths Act, 1969 (Central Act. No: 18 of 1969) the Governor of Andhra Pradesh here by appoints the persons noted in column (2) as Registrar of Births and Deaths for the local areas specified in column (1) of the statement given below.

Local Area	Designation of the persons appointed as Registrar of Births and Deaths.
Municipal Corporation of Hyderabad	The asst. Medical Officer of Health of each circle in Hyderabad The Medical Officer of Health, Secunderabad division for Secunderabad division.
Municipal Corporation of Visakhapatnam, Vijayawada, Kurnool, Guntur, Warangal and Rajahmundry.	The Municipal Health Officer and there is no such officer, the Commissioner, of the Municipal corporation.
Municipalities	The Municipal Health Officer and there is no such officer, the Commissioner of the Municipality.

Industrial / Project Town Ships:
1	Vijayapuri (North) Nalgonda District	Health Officer, Vijayapuri (North), Hill Colony, Nalgonda Dist.
2	Vijayapuri (South) Guntur District	Do-
3	Srikakulam, Kurnool District	Senior Entomologist (Anti Malaria Officer) Sunnipenta, Srisailam Project, Krunool dist.
4	Srikakulam Mahaboobnagar District	Do-
5	Upper Sileru Project, Visakhapatnam Dist.	Local Health Assistant.
6	Mothugudem (lower Sileru) Project Khammam district.	Health Inspector attached to the lower Sileru Project Hospital, Mothugudem.
7	Shar Project, Sriharikota, Nellore (District)	Health Officer, SHAR Project, Sriharikota.
8	Prasanthi Nilayam Ananthapur District.	Local Health Assistant.
9	Secunderabad Contonment.	Executive Officer, Contonment Board, Secunderabad.
10	B.H.E.L., Ramachandrapuram	Executive Supervisor, Town Ship, Administration, BHEL.
11	Sriram Sagar Project Town Ship, Nizamabad District	Medical Officer, Government Hospital Sriram Sagar Project, Pochampadu, Nizamabad District.
	Mandal	The Mandal Revenue Officer of the Mandal concerned.
	Local area other than that mentioned above, i.e, village.	Village Administration Officer concerned.

(BY ORDER IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

RACHEL CHATTERJEE

SECRETARY TO GOVERNMENT.

GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

Medical & Health Services – Vital Statistics – Enforcement of Births and Death Registration Act (Central Act No. 18 of 1969) – Amendment to G.O.Ms.No26, Health, Medical and family Welfare (N1) Department, Dt.12-01-2000 and G.O.Ms.No90, Health, Medical & Family Welfare (N2) Department, dt.2.3.2001 – Appointment of Secretary to Gram Panchayat Births and Deaths Registrar in place of Village Administrative Officer and Executive Officers of Panchayats – Orders – Issued.

HEALTH MEDICAL & FAMILY WELFARE (D1) DEPARTMENT

G.O.Ms.No.230 Dated:11-6-2002.

Read the following:-

1. G.O.Ms.No26, H.M&F.W(N1) Department, dt.12-1-2000.

2. G.O.Ms.No.90, H.M&F.W(N2) Department, dt.2-3-2001.

3. Govt. D.O.Letter No.12372/Pts.IV/A2/2001, dt.2.5.2001 of PR & RD. Department.

4. G.O.Ms.No.PR & RD (MDL.II) Department, dt.7.1.2002

5. From the Director of Health and Chief Registrar of Births and Deaths, Hyderabad Lr.Rc.No.2058/VS/F2/98, dt.14.12.2001

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ORDER:

In the G.O. 1^st read above orders were issued appointing the Executive Officer of the Panchayat as the Registrar of Births and Deaths for the local area of Panchayat. In the G.O.2^nd read above orders were issued appointing the Village Administrative Officer as the Registrar of Births and Deaths in place of the Executive Officer. In the D.O letter 3^rd read above the orders issued keeping the orders issued in the G.O.2^nd read above in abeyance and it was clarified that the Executive Officer of Panchayat shall continue as the Registrar of Births and Deaths in Notified Grampanchayats till further orders.

2. In the G.O 4rth read above rules were issued for the post of Panchayat Secretary functions and among the other things, the secretary to Grampanchayat has been assigned with the function of maintenance of Registrar of births and deaths as per relevant Act and rules.

3. In view of the above, the Director of Health and the Chief Registrar of Births an deaths, Hyderabad through the reference 5^th read above has submitted proposals to appoint to Secretary to Grampanchayat as Registrar of Births and Deaths in place of Executive Officers of notified Panchayats and Village Administrative Officers in other villages.

4. Accordingly the Government hereby appoint the Secretary to Grampanchat as Registrar of Births and Deaths in place of Executive Officers of notified Panchayats, Village Administrative Officers in other villages.

5. Accordingly the following notification will be published in the Andhra Pradesh Gazette.

NOTIFICATION

In exercise of the powers conferred by sub-section (1) of section 7 of the Registration of Births and Deaths Act, 1969( Central Act No.18 of 1969), the governor of Andhra Pradesh hereby makes the following amendment to notification IV issued in G.O.Ms.No.26, Health Medical & Family Welfare (N1) Department, dt.12.1.2000 and subsequently amended in G.O.Ms.No.9o, Health, Medical & family Welfare (N2) Department, Dt.2.3.2001.

AMENDMENT

In the notification IV, in the statement against the entry “Panchayat” in column (1) for the entry “Village Administrative Officer concerned” in the column (2) the entry Grampanchayat and “Panchayat Secretary “ shall in column (1) and (2) shall respectively be submitted.

(BY ORDER AND IN THE NAME OF THE GOVER OF ANDHRA PRADESH)

RACHEL CHATTERJEE

PRINCIPAL SECRETARY TO GOVERNMENT

GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

VITAL STATISTICS – Revamped System of Registration of Births and Deaths – Amendment to the A.P. Registration of Births and Deaths Rules, 1999 – Notification - Issued.

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HEALTH MEDICAL & FAMILY WELFARE (D1) DEPARTMENT

G.O.Ms.No.59 Dated:18^th February, 2007.

Read the following:-

1. G.O.Ms.No.655, HM&FW (N1) Dept., dt.29-12-1999.

2. From the Deputy Registrar General, Government of India, Ministry of Home Affairs, Office of the Registrar General, India, New Delhi Letter No.6/3/2003-VS(CRS), dt.17-7-2006.

3. From the Director of Health, AP, Hyderabad Letter Rc.No.13784/Vs/F2/2006, dt.229-2006.

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ORDER:

In the Government Order first read above, the Government have issued the A.P. Registration of Births and Deaths Rules, 1999.

2. In the letter second read above, the Government of India while communicating the revised proforma of Birth Certificate and Death Certificate have requested the State Government to make necessary amendments to the Registration of Births and Deaths Rules of the respective States.

3. In the letter third read above, the Director of Health, AP, Hyderabad has submitted proposals to Government for modification of the Birth Certificate and Death Certificate along with Birth Report and Death Report in A.P. Registration of Births and Deaths Rules, 1999.

4. The Government after careful examination, have decided to issue necessary amendment to the A.P. Registration of Births and Deaths Rules, 1999 issued in G.O. Ms.No.655, HM&FW(N1) Dept., dt.29-12-1999.

5. Accordingly, the following Notification shall be published in the Extraordinary issue of the Andhra Pradesh Gazette dated the 19^th February, 2007.

NOTIFICATION

In exercise of the powers conferred under section 30 of the Registration of Births and Deaths Act, 1969 ( Central Act 18 of 1969) the Governor of Andhra Pradesh hereby makes the following Amendment to the Andhra Pradesh Registration of Births and Deaths Rules, 1999 as subsequently amended.

AMENDMENT

For Form Nos. 1,2,5,6,7 & 8 appended to the said rules, the following forms shall be substituted, namely:-

“Form No.1: form No:2 Form Nos5: Form No:6 Form No:7 Form No:8”

(BY ORDER AND IN THE NAME OF THE GOVER OF ANDHRA PRADESH)

P.K.AGARWAL

PRINCIPAL SECRETARY TO GOVERNMENT

The Commissioner of Printing, Stationary & Stores Purchase, A.P., Hyderabad.

GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

GOVERNING FOR RESULTS – System for assessing birth rate and death rates and prevalence of communicable diseases District and Mandal wise for focused interventions Improvement in Civil registration of births and deaths and reporting incidence of diseases Instructions – Issued.

HEALTH, MEDICAL & FAMILY WELFARE [D1] DEPARTMENT

G.O.Ms.No.172, Dated:21-5-2002.

ORDER:

It has been observed, there are inadequate systems for reporting and recording the Civil Registration of Births and Deaths in the state that the birth and death rates for each district and mandal and municipality levels. In order to improve the Civil Registration System the Village Secretary has been entrusted with responsibility of Registration of Births and Deaths at village level and to compile the data and report to the Mandal Revenue Officer. The Registrar General, Census of India has brought to the notice of the state government that the reporting of births and deaths in Orrissa state has improved greatly with the A.N.M’s and the Anganwadi Workers sitting together, comparing and updating their lists as well as other lists and reporting this updated list every month. This issue as well as the reporting system for communicable diseases have been considered in consultation with Women Development & Child Welfare Department and the Panchayat Raj Department.

2. Government after careful consideration of the matter have decided to adopt the good practice of Orissa state for updating birth and death lists, and hereby direct that the A.N.M Anganwadi Worker and the Village Secretary shall meet once a month to update and reconcile the birth and death list. The A.N.M shall sent a copy of this reconciled updated birth and death list to the Medical Officer of the Primary Health Centre for compilation and report to the District Medical and Health Officer every month.

3. It is also considered that a surveillance system on communicable diseases should e instituted and the Village Secretariat can compile and report the data on incidence of communicable disease in the village to the Medical Officer of Primary Health Centre it is decided that a system to obtain the information on incidence of communicable diseases in every village in the state can be instituted through village secretariat. Accordingly government hereby ordered that the village secretary shall be responsible for reporting on the diseases incidence, to the Medical Officer of the concerned Primary Health Centre every month in the format prescribed by Medical and Health Department. The Medical Officer of the Primary Health Centre shall, in turn, compile the data and sent a report to the District Medical and Health Officer. This system is instructed to obtain surveillance data on prevalence of disease for focused prevention and control measures.

4. The above instructions shall be followed by all concerned scrupulously.

( BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

RACHEL CHATTERJEE

PRINCIPAL SECRETARY TO GOVERNMENT

GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

Rules – Rules relating to the functions of Panchayat Secretary under Section 268 read with 36(6) of the Andhra Pradesh Panchayat Raj Act, 1994-Orders – issued.

PANCHAYAT RAJ & RURAL DEVELOPMENT (MDL.II) DEPARTMENT

G.O.Ms.No.199. Dated:18-5-2007

Read the following:-

1. G.O.Ms.No.4, P.R. & R.D. (Mdl.II) Dept. Dt.7-1-2006.

2. G.O.Ms.No.1950, Revenue (VA,I) Department, dt.30-12-2006.

3. G.Ms.No.105, Revenue (VA.I) Department, dt31-1-2007.

4. From the Commissioner, P.R. & R.E. Hyderabad.

5. Lr.No.122/CPR&RE/B1/2007, Dated:2-2-2007.

ORDER:

1. In the reference 1^st read above, Government have issued Rules relating to functions of panchayat Secretary.

2. In the reference 2^nd read above the Revenue (VA.1) Department have issued orders for creation of Revenue functionary at the village level under the exclusive control of the Mandal Revenue Officers to handle the work relating to Land and Revenue matters at Village level.

3. In the reference 3^rd read above, the Revenue (VA.1) Department have also issued orders transferring the erstwhile 6752 Village Administrative Officers working as Panchayat Secretaries and 2800 erstwhile Village Administrative Officers working as part time Assistants under the control of Mandal Parishad Development Officers in Panchayat Raj & Rural Development Department to the Tahsildars of Revenue Department w.e.f 8.2.2007. Orders were also issued therein relating to Job Chart of Village Revenue Officers with 51 functions and to recast the Job chart of Panchayat Secretaries working in Panchayat Raj Department.

4. In the reference 4rth read above, the Commissioner, Panchayat Raj & Rural Employment Hyderabad has stated that consequent on separation of revenue functionary from the Panchayat Raj Department there is every need to revise the existing Job Chart of Panchayat Secretaries issued in the reference 1^st read above.

5. Government after careful examination of the matter, have accepted the proposals of the Commissioner, Panchayat Raj & Rural Employment, Hyderabad and decided to issue a fresh Rules elating to functions of Panchayat Secretary working in Panchayat Raj Department in super session of the Rules issued in the reference 1^st read above.

6. Accordingly, the appended notification will be published in the extraordinary issue of the Andhra Pradesh Gazette, dated:19-5-2007.

7. The Commissioner, Printing Stationery and Stores Purchase (Printing Wing), A.P., Hyderabad is requested to publish the notification and furnish 100 copies of the same for use at Government.

M.V.P.C. SASTRY,

PRL. SECRETARY TO GOVERNMENT (PR)

The Commissioner,

Printing, Stationary & Stores, Purchases (Printing Wing)

A.P. Hyderabad.

No.1/2/88-VS(Cord)

GOVERNMENT OF INDIA

MINISRY OF HOMEAFFAIRS/GRIH MANTRALAYA

OFFICE OF THE REGISTRAR GENERAL, INDIA

VITAL STATISTICS DIVISION, WET BLOCK 1, R.K. PURAM.

Dated: The July 14, 1999

New Delhi.

The Chief Registrar of Births and Deaths and

Director of Health, Andhra Pradesh,

Sultan Bazar,

Sir,

Sub:- Registration of Birth of children taken on adoption.

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The matter relating to registration and issuance of birth certificates with the name of adoptive parents in respect of children taken on adoption has been under consideration of this office for quite some time now. This problem was being increasingly posed from different quarters and was beginning to assume greater dimensions. The Supreme Court in its judgment dated:14.8.91 in the CMP No.5704 and 8842 of 1990 in the Writ Petition No.1471 of 1982 L.K. Pandey vs Union of India had also clearly recognized the need for issuing birth certificate to adopted children showing the name of the adoptive parents.

2. In pursuance to the Supreme Court judgments during 1984 to 1986 in the Write Petition mentioned above, the Govt. of India in July, 1989 issued certain guidelines to facilitate the implementation of the norms, principles and procedures relating to adoption of children. Subsequent to a number of clarifactory judgments on the same case delivered by the Supreme Court between 1989 to 1991, the Govt. constituted a Task Force under the Chairmanship of Justice (Retd) P.N Bhagawati former Chief Justice of India to revise the earlier guidelines. The report of the Task Force which was submitted in August, 1993 has been accepted by the Govt. and a Revised Guidelines for Adoption of Indian Children has been issued for information.

Relevant extract from Revised Guidelines for Adoption of Indian Children, 1995 Ministry of Welfare, Government of India.

Birth Certificate

4.18 Every child must have a birth certificate. For issuing a birth certificate in respect of an abandoned or destitute child, the registration of whose birth is not available, the agency concerned must make an application to the local Magistrate along with any other material which the agency considers relevant in the form of an affidavit made bye responsible person belonging to the agency. The local Magistrate will then pass an order approving the particulars to be entered in the birth certificate and on the basis of the magisterial order; the requisite certificate will be issued by the local birth certificate issuing authority of the city/town/area where the child has been found. The Chief Medical Officer of the District may be involved in the enquiry for ascertaining age. The Magistrate would ordinarily act on the certificate granted by the Chief Medical Officer. This process would be initiated only after the adoption to be finalized so that the particulars of the adoptive parents are available for inclusion in the certificate. In case the child has attained the age of three, and the adoption has still not been finalized, the agency may obtain a birth certificate, if it is found necessary, after informing the court in the form of an affidavit.

a) that to the best of its knowledge the child has attained the age of three years.

b) that his/her adoption has not been finalized and is likely to take some time or may never be finalized in all probability.

c) that a certificate is required for educational / medical / legal purposes or any other reasonable purpose which may be specified; and

d) that person / persons would stand in as local parents

In such cases a second birth certificate may be issued after adoption to provide for a change in the name/names of the child and the adoptive parent/parents after obtaining an order to that effect from the court which had passed order for issuing the original birth certificate.

Which inter-alias includes a set of specific producers for registration of births of adopted children and issuance of birth certificate thereof. The salient features of the guidelines are given below

i. An application is to be made by the agency to the local Magistrate along with any other relevant material in form of an affidavit made by responsible person belonging to the agency.

ii. The Magistrate is to pass an order approving the particular to be entered in the birth certificate and same is to be issued by the registrar of the area where the child was found.

iii. The Chief Medical Officer of the district is be involved in ascertaining the age and the Magistrate would ordinarily act on the certificate granted by him.

iv. Normally, the process could be initiated before the adoption is finalized, so that the particulars of adoptive patents are available for inclusion in the certificate.

v. If the child has attained three years of age and adoption has not been finalized, the agency is to obtain a birth certificate, if found necessary, after informing the court in the form of an affidavit giving the following details:

a) That to the best of its knowledge the child has attained the age of three years

b) That his / her adoption has not been finalized and is likely to take some time or may never be finalized in all probability;

c) That a certificate a required for educational / medial / legal purposes or any other reasonable purpose which may be specified ; and

d) That person / persons would stand in as local parents to the child (this person/those persons should be a responsible person/responsible persons belonging to the placement

agency) till such time as he/she attains majority, or is adopted, whichever is earlier.

vi. A second birth certificate is to be issued after adoption to provide for a change in name/names of the child and the adoptive parent / parents after obtaining an order to that effect from the court which had passed order for issuing the original birth certificate.

3. It has been decided to accept in full the procedure as laid down in the above mentioned guidelines. The only are that needs further implication in the procedures, relates to the ascertainment of age of the child. Although, under the guidelines, the CMO is to be involved in ascertainment of age and Magistrate is to act on the certificate granted by CMO, it would be necessary to decide an the exact date of birth as mere mention of age in completed years or even years and months would not be sufficient. Therefore, on the certificate granted by the CMO, the Magistrate should also arrive at a date of birth of the child. While approving and ordering the other particulars to be entered in the certificate.

4. It may, however, be noted that the said guidelines pertain to only those children who are sponsored for adoption by the orphanages, child welfare agencies and other like agencies. There are large number of adoptions that take place outside these institutional arrangements, for example children taken on adoption from relatives or friends. It has been decided to extend the benefit to such children also. As formal adoptions of such nature are prevalent mostly in urban areas, it is more than likely that births of these children would have been registered and birth certificates issued. In such cases, it would be sufficient if the Magistrate having Jurisdiction over the area passes an order approving the particulars of the adoptive parents to be entered / altered in the birth register / certificate and also pass an order for issuing a second birth certificate. It in case, the birth has not been registered the Magistrate passing the order has to determine the exact date of birth, which he can do on the basis of relevant proof or declaration from the natural parents and in their absence on the basis of the certificate granted by the Chief Medical Officer.

5. The Registrar as he does in case of other court order has to make an entry in the ‘remarks’ column giving details of the court order ( including date) while entering or correcting as per the particulars approved by the Magistrate.

6. If the birth is being registered after the normal reporting period all the procedures laid down under Section 13 of the RBD Act, 1969 have to be strictly followed.

7. You are now requested to bring this to the notice of all registration functionaries down the hierarchy right up to the level of the local registrar. This may also be circulated to all agencies in your state that sponsor adoption of children. It has also to be ensured that the local Magistrates who would be passing the orders in this regard are made aware of the procedure laid down under the guidelines through appropriate channels.

A copy of the instruction issued in this regard may be forwarded to this office by 7.8.99.

Yours faithfully,

Sd/-R.G. Mitra

Deputy Registrar General

FORM No.4

(See Rule 7)

MEDICAL CERTIFICATE OF CAUSE OF DEATH

(Hospital in-patients. Not to be used for still-births)

To be sent to Registrar along with Form No.2 (Death Report)

Name of the Hospital……………………………………………………………………

I hereby certify that the person whose particulars are given below died in the hospital in Ward No…………on……………… at ………………… A.M/P.M.

NAME OF DECEASED					For use of Statistical Office
Sex	Age at Death
Sex	If one year or more, age in years	If less than 1 year, age in months	If less than one month, age in days	If less than one day, age in hours
1.Male 2.Female
CAUSE OF DEATH I a)……………………………….…… Immediate cause due to (or as a consequences of ) State the disease, injury or complication which caused death, not the mode of dying such as heart failure,asthenia, etc. Antecedent cause (b)…………………………………... due to (or as a consequences of) Morbid conditions, if any, giving rise to the Above cause, stating underlying conditions last (c)…………………………………... II. Other significant conditions contributing to the death …………………… but not related to the disease or condition causing it. ……………………				Interval between onset And death approx ……………………. ……………………. ……………………. ……………………. …………………….

Manner of Death: How did the injury occur ?

1. Natural 2.Accident 3. Suicide 4.Homicide 5. Pending investigation

____________________________________________________________________________________________

If deceased was a female, was pregnancy the death associated with ? 1.Yes 2. No

If yes, was there a delivery ? 1. Yes 2. No

____________________________________________________________________________________________

Name and signature of the Medical Attendant certifying the cause of death Date of verification……………..…………………………………..

____________________________________________________________________________________________

SEE REVERSE FOR INSTRUCTIONS

____________________________________________________________________________________________

( To be detached and handed over to the relative of the deceased )

Certified that Shri/Smt/Kum…………………………………………………S/W/D of Shri………………………………… R/O ……………………………………………………………was admitted to this hospital on …………………………… and expired on ……………………………. Doctor…………………………

(Medical Supdt.

Name of Hospital )

DEATHS			INFANT DEATHS	MATERNAL DEATHS
Registered within one year of occurrence	Registered after one year of occurrence	Total *	INFANT DEATHS	MATERNAL DEATHS
1	2	3	4	5

CAUSE OF DEATH

NAME OF DECEASED

CAUSE OF DEATH

DEATHS